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Digital Records in Special Collections: Workflows

Documentation of digital preservation efforts in UB Libraries Special Collections.
Last Updated: Sep 12, 2023 1:03 PM


Below are high level workflows that broadly outline the steps involved when processing born digital records, digitized content, and email. Detailed instructions are located under the Processing Digital Records page.

Processing Workflow

Organizing born digital working files

Organizational chart for born digital working files


Email Client Workflow Overview Tools Outcome
Gmail Download data Google Takeout mbox
Outlook (Mac) Export to .olm, convert to .pst Gmail? pst or mbox
Outlook (PC) Export to .pst Outlook pst
Mail for Mac Export to .mbox Mail for Mac mbox
Mozilla Thunderbird .eml conversion to .pst Outlook pst
AOL Export to Outlook using IMAP Outlook mbox
Yahoo Set up POP access to desktop email app Outlook, Mac Mail, Thunderbird pst or mbox
Lotus Notes/IBM Notes (1989- ) .nsf conversion to .pst Outlook pst
Eudora (1988-2006) Export to Thunderbird Thunderbird/Outlook pst