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Archival Processing Documentation: Forms & Guides

Guide for UB Special Collections covering accessions, processing, description, and care of collection material.
Last Updated: Dec 1, 2023 12:33 PM

University Archives Forms & Policies
Collection Policies - University Archives
Collection development policies for institutional records, manuscript collections, books, deaccession/reappraisal, digitization, exhibition, access, and restricted records.
Inventory Transfer
Inventory spreadsheet for offices or donors
Writing Guides
Encoded Archival Context for Corporate Bodies, Persons, & Families (EAC-CPF)
XML-Schema for the International Standard Archival Authority Record for Corporate Bodies, Persons and Families

Encoded Archival Description (EAD)
XML-Schema for encoding archival description.
Thesauri & Content Standards

Art & Architecture Thesaurus (AAT)
Terms and associated dates, relationships, and other information about concepts related to art, architecture, and other visual cultural heritage. UB Special Collections uses the AAT for format/genre terms in particular.

Describing Archives: A Content Standard (DACS)
The official content standard of the U.S. archival community. DACS is implementation-neutral.

Library of Congress Authorities
Authorities for subjects and names. See also LC's linked data service.

Union List of Artist Names Online (ULAN)
Names, relationships, and biographical information for makers and other people and corporate bodies related to art, architecture, and other material culture. UB Special Collections uses ULAN when a name authority is not available in LCNAF.

Archives for Black Lives in Philadelphia (A4BLiP) Anti-Racist Description Resources
A descriptive standard that offers metadata recommendations to address racist, particularly anti-Black, archival description. Maintained by the Archives for Black Lives in Philadelphia (A4BLiP) Anti-Racist Description Working Group and endorsed by the Society of American Archivists.

An international linked data vocabulary of Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) terms intended to function as a companion to broad subject term vocabularies, such as the Library of Congress Subject Headings.

Metadata Best Practices for Trans and Gender-Diverse Resources
Best practices for the description and classification of trans and gender diverse information resources.

Protocols for Native American Archival Materials
A guide for libraries and archives in engaging in culturally responsive care of Native American archival materials and in providing culturally appropriate service to communities. © First Archivist Circle. Endorsed by the Society of American Archivists.