Search Tips: Everything Help
What's new with Everything?
The University Libraries "Everything" search search engine is part of a SUNY-wide search tool. This search engine, powered by the Primo VE Discovery Service, enables researchers to use one search box to discover and request reliable library content including materials owned by UB and other SUNY campuses and articles and other online resources owned by UB. Researchers can search across UB and SUNY resources within this single interface or opt to search only UB materials by selecting "Everything UB." Searches can expand their initial search results to discover and request materials not immediately available within the Libraries with the "Expand my results" filter or narrow them by filtering to specific libraries and collections. WorldCat can also be included by selecting "Everything + WorldCat."
What is and is not in Everything?
What’s in the Everything search?
The default search box is labeled "Everything" and it includes physical materials owned by UB and SUNY and electronic resources owned by UB.
Everything searches most:
- Journal articles (scholarly and peer-reviewed)
- Newspaper, magazine, newsletter articles
- Conference proceedings
- Course Reserve
- Research Guides
Some databases and journals have full-text indexing, others are indexed just by citation information (e.g., title, author, abstract, etc.).
It includes everything found in the Catalog as well.
What’s not in Everything?
While it includes content from most of the UB Libraries databases, it does not include everything the UB Libraries subscribe to. There are some resources that publishers/vendors do not allow to be indexed outside of their native interfaces and therefore the resources are only available from databases tab.
Specialized and comprehensive searches on a topic should be done using our subject-specific databases. For information on which databases best meet your needs, consult our Research Guides or contact a Subject Librarian.
Local UB Libraries Digital Collections (including the Institutional Repository) are not included in the Everything search. Course Reserve can be searched within Everything or separately, via the Reserve tab. Research Guides can be search within Everything or separately, via the link to Research Help > Research Guides
In other words, Everything searches almost – but not quite! – everything.
What other searches are available in Everything?
Although the default Everything search includes both UB Libraries and SUNY materials, researchers have the option to adjust the scope of searching to include or exclude the content they desire.
To view available scope, click on the magnifying glass in the search box to reveal the dropdown menu of options. Current (Summer 2019) options include:
- Online Resources - materials available online, including articles, ebooks, and more;
- Everything UB/SUNY - materials owned by UB and SUNY, and articles owned by UB;
- Everything UB - materials owned by UB, including articles;
- UB Libraries Catalog - materials owned by UB, excluding articles;
- SUNY Catalog - materials owned by UB and SUNY, excluding articles.
- Everything + WorldCat - materials owned by UB and SUNY, articles owned by UB, and records in the WorldCat database.
So researchers who only wish to search within UB Libraries owned materials may opt to search within "Everything UB" or "UB Libraries Catalog." Researchers who wish to search beyond both UB and SUNY may opt to search within "Everything + WorldCat."
After performing a search within "Everything," "Everything UB," and "Everything + WorldCat," researchers will also have the option to "Expand My Results;" expanding search results via this filter will add content such as e-resources to which the UB community does not have access.
The "UB Libraries Catalog" and "SUNY Catalog" can alternately be searched by selecting the "Catalog" tab next to the "Everything" tab; the searches will be the same.
"Advanced Search" features -- such as searching within specific fields -- is available for each search by selecting "Advanced Search." Return to the basic search interface by selecting "Simple Search."
How does searching within the Everything tab compare to searching within the Catalog tab?
The Catalog is included within Everything, so searching is very similar. After searching in Everything, filtering to materials “Held by Library” will produce the same results as searching within the Catalog tab. So the Catalog tab is simply a quicker way to pre-filter a search within locally held materials, primarily (but not exclusively) physical. The biggest difference is that Everything includes article- and chapter-level content and a broader range of electronic resources.
When should I use Everything?
Everything is a great starting point when you’re just beginning your research, or when you’re not quite sure what you’re looking for or where to start.
If you are looking for a particular book or journal, then sometimes the Catalog, Journals tab, or a database are fastest. But if you’re looking to see what’s available anywhere in any format, Everything allows you to cast a very wide net and gradually narrow your results.
What are the advantages of using Everything?
Everything provides a quick and simple way of starting your general research. You can see, search, and access multiple resources from one single search box. When you search via Everything, you can search books and articles, citations and full text, at the same time. Catalog materials, articles from databases that cover various disciplines, full-text electronic books, journals, and newspapers are all included. Thus, Everything gives you unified access to the broadest range of research materials.
In addition, wherever full text is available, Everything provides a quick link directly to this content, whenever possible. When a quick link to content isn’t possible, Everything provides links to Delivery+ and other routes for obtaining the materials.
If the default Everything search isn't meeting your research needs, please consider the following options:
- If you have too many results:
- use the filters after searching to narrow results;
- change to a more restricted search scope, such as "Everything UB" or "UB Libraries Catalog."
- If you have too few results:
- use the "Expand My Results" filter after searching;
- change to a broader search scope, such as "Everything + WorldCat.
- If you're not finding results you expect or want:
- use a subject-specific database for more focused research;
- contact a subject librarian for help.
How do I access full-text from off-campus?
Most electronic resources are licensed for use only by the students, faculty, and staff at UB. When accessing these resources off campus users will be routed to log in screen that requests their UBIT name and password. Users can install the UB Libraries Proxy bookmarklet to speed this process.
If you still cannot access material after the log in screen (or the log in screen does not appear) please attempt the following:
- Turn off all VPN (Virtual Private Network) software that is running on your machine. This software can interfere with UB’s authentication system.
- Enable cookies in your browser. Many of our resources require cookies and will not function if they are not available.
- Contact our Technical Support Team using our online form.
How do I report problems with Everything?
If you are having trouble finding a resource or need other reference assistance, click the “Ask a Librarian” link in the top right corner of the Everything interface. Use one of the options on the page that opens to contact a librarian for assistance with your research.
If you have found a resource but it not opening or you are receiving an error message or other problems, then click the “Report a problem with this item” link within the record. Fill out the form in the box that opens with as much detail as possible including if you are on or off campus and the browser you are using.