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Search Tips: Everything Help

How to effectively search using our interface.
Last Updated: Jan 8, 2024 4:36 PM

What's new with Everything?

The University Libraries "Everything" search search engine is part of a SUNY-wide search tool. This search engine, powered by the Primo VE Discovery Service, enables researchers to use one search box to discover and request reliable library content including materials owned by UB and other SUNY campuses and articles and other online resources owned by UB. Researchers can search across UB and SUNY resources within this single interface ("Everything UB + SUNY") or opt to search only UB materials by selecting "Everything UB." Searchers can expand their initial results to discover and request materials not immediately available within the Libraries with the "Expand my results" filter or narrow them by filtering to specific libraries and collections.  WorldCat can also be included by selecting "Everything UB + SUNY + WorldCat".

What is and is not in Everything?

What’s in the Everything search?

The default search box within Everything is "Everything UB + SUNY". It includes physical materials held by UB and SUNY and electronic resources owned by UB.

Everything UB + SUNY searches most:

  • Journal articles (scholarly and peer-reviewed)
  • Newspaper, magazine, newsletter articles
  • Conference proceedings
  • E-Books
  • Databases
  • Course Reserve
  • Research Guides

Some databases and journals have full-text indexing, others are indexed just by citation information (e.g., title, author, abstract, etc.).

It includes everything found in the Catalog as well.

What’s not in Everything?

While it includes content from most of the UB Libraries databases, it does not include everything the UB Libraries subscribe to. There are some resources that publishers/vendors do not allow to be indexed outside of their native interfaces and therefore the resources are only available from databases tab.

Specialized and comprehensive searches on a topic should be done using our subject-specific databases. For information on which databases best meet your needs, consult our Research Guides or contact a Subject Librarian.

Local UB Libraries Digital Collections (including the Institutional Repository) are not included in the Everything search. Course Reserve can be searched within Everything or separately, via the Reserve tab. Research Guides can be search within Everything or separately, via the link to Research Help > Research Guides

In other words, Everything searches almost – but not quite! – everything.

Note: Online journal articles and other subscription-based content held by other SUNY campuses but not held by UB are not included in Everything -- although selecting "Expand my results" will reveal additional content outside our subscriptions that may be requested via Delivery+.

What other searches are available in Everything?

The default Everything search includes physical materials held by UB and SUNY and online materials (including articles) held by UB. Researchers have the option to adjust the scope of searching to include or exclude the content they desire -- for example, expanding to include materials from WorldCat, or narrowing to UB-only or online-only resources.

To view available search scopes, click on the magnifying glass in the search box to reveal the dropdown menu of options.  Current (as of Summer 2021) options include:

  • Everything UB + SUNY - materials owned by UB and SUNY, and articles owned by UB;
  • Everything UB - materials owned by UB, including articles;
  • Online Resources - UB materials available online, including articles, ebooks, and more;
  • UB Libraries Catalog - materials owned by UB, excluding articles;
  • Articles - print and electronic articles available at UB;
  • SUNY Catalog - materials owned by UB and SUNY, excluding articles.
  • Everything UB + SUNY + WorldCat - materials owned by UB and SUNY, articles owned by UB, and records in the WorldCat database.

So researchers who only wish to search within UB Libraries owned materials may opt to search within "Everything UB" or "UB Libraries Catalog." Researchers who wish to search for UB and SUNY materials made select "Everything UB + SUNY" or "SUNY Catalog." And researchers who wish to search beyond both UB and SUNY may opt to search within "Everything UB + SUNY + WorldCat." 

Initially search results focus on materials available full-text.  After searching, researchers have the option to "Expand My Results;" expanding search results via this filter will add content such as e-resources to which the UB community does not have access. Selecting "Expand My Results" after searching will broaden search results to include articles that are not available full text online, but may be requested via Delivery+. "Expand my results" will also reveal materials included in Abstract & Indexing databases.

The "UB Libraries Catalog" and "SUNY Catalog" can alternately be searched by selecting the "Catalog" tab next to the "Everything" tab; the searches will be the same.

"Advanced Search" features -- such as searching within specific fields -- is available for each search by selecting "Advanced Search." Return to the basic search interface by selecting "Simple Search."


How does searching within the Everything tab compare to searching within the Catalog tab?

The Catalog is included within Everything, so searching is very similar. After searching in Everything, filtering to materials “Held by Library” will produce the same results as searching within the Catalog tab.  So the Catalog tab is simply a quicker way to pre-filter a search within locally held materials, primarily (but not exclusively) physical.  The biggest difference is that Everything includes article- and chapter-level content and a broader range of electronic resources.

When should I use Everything?

Everything is a great starting point when you’re just beginning your research, or when you’re not quite sure what you’re looking for or where to start.

If you are looking for a particular book or journal, then sometimes the Catalog, Journals tab, or a database are fastest. But if you’re looking to see what’s available anywhere in any format, Everything allows you to cast a very wide net and gradually narrow your results.

What are the advantages of using Everything?

Everything provides a quick and simple way of starting your general research. You can see, search, and access multiple resources from one single search box. When you search via Everything, you can search books and articles, citations and full text, at the same time. Catalog materials, articles from databases that cover various disciplines, full-text electronic books, journals, and newspapers are all included. Thus, Everything gives you unified access to the broadest range of research materials.

In addition, wherever full text is available, Everything provides a quick link directly to this content, whenever possible. When a quick link to content isn’t possible, Everything provides links to Delivery+ and other routes for obtaining the materials.

If the default Everything search isn't meeting your research needs, please consider the following options:

  • If you have too many results:
    • use the filters after searching to narrow results;
    • change to a more restricted search scope, such as "Everything UB" or "UB Libraries Catalog."
  • If you have too few results:
    • use the "Expand My Results" filter after searching;
    • change to a broader search scope, such as "Everything + WorldCat.
  • If you're not finding results you expect or want:
    • use a subject-specific database for more focused research;
    • contact a subject librarian for help.

What does "Expand My Results" mean?

The Everything Search focuses by default on materials with full text availability in the University Libraries. This means that initial search results will include titles that are held both in print and electronic versions, and articles that are immediately available full text online. However, additional articles may be available by request through Delivery+. To see these additional available materials, select "Expand My Results" at the top of the left navigation pane in search results:

Screenshot highlighting Expand My Results option


When "Expand My Results" is selected, the number of results will be increased, with additional articles included. Instead of "Available Online" these articles will display "Check for available services":

Screenshot displaying expanded results


When opened, options for requesting the material will be displayed, such as the "Delivery+ Article Request" form link:

Screenshot displaying link to request form


If the article is available in a journal held in print by the UB Libraries, that print availability will also be displayed here, along with the "Delivery+ Article Request" form link:

Screenshot displaying request form and library print holdings.


Note: the Summary Holdings will indicate the extent of our physical print holdings, which may or may not include the article sought -- but a Delivery+ request can be placed regardless!

Using "Expand My Results" is a great way of easily requesting articles and other materials that aren't immediately available for full text access online. Beginning a search with "Expand My Results" can also be an appealing option for those conducting more comprehensive in-depth searches, to enable the return of broadest search results regardless of immediate availability.


How do I access full-text from off-campus?

Most electronic resources are licensed for use only by the students, faculty, and staff at UB. When accessing these resources off campus users will be routed to log in screen that requests their UBIT name and password. Users can install the UB Libraries Proxy bookmarklet to speed this process.

If you still cannot access material after the log in screen (or the log in screen does not appear) please attempt the following:

  1. Turn off all VPN (Virtual Private Network) software that is running on your machine. This software can interfere with UB’s authentication system.
  2. Enable cookies in your browser. Many of our resources require cookies and will not function if they are not available.
  3. Contact our Technical Support Team using our online form.

How do I report problems with Everything?

If you are having trouble finding a resource or need other reference assistance, click the “Ask a Librarian” link in the top right corner of the Everything interface. Use one of the options on the page that opens to contact a librarian for assistance with your research.

If you have found a resource but it not opening or you are receiving an error message or other problems, then click the “Report a problem with this item” link within the record. Fill out the form in the box that opens with as much detail as possible including if you are on or off campus and the browser you are using.