Tips:

• Keep your records organized and in a central place; in folders, arranged by date or by topic
• Keep your records in a safe place, away from water, sun, food
• Think about keeping a copy of posters, fliers, and other types of materials that are only in use for a short time
• Save two copies of digital files, each in a different location (on an external hard drive or in cloud storage)
• Be consistent naming your digital files
• Use descriptive file names and consider including the date of creation in the name
• Websites and social media are not permanent. Save a copy of images, text, and video that you post online!

Tips:

• Your records may become inactive at the end of each semester, academic year, or when your organization has a change in leadership
• Maintain the file arrangement that you implemented while the records were active
• When in doubt, keep it!
• Consider donating records to the University Archives. University Archives staff are here to help!

The Archives collects and preserves records such as: