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EndNote Basics: Using Google Docs and EndNote

Last Updated: Sep 27, 2024 3:31 PM

EndNote and Google Docs

EndNote 21 is the first version to integrate with Google Docs. There is not a "Cite While You Write" (CWYW) tool available for EndNote 20 or previous versions. Please ensure you are using EndNote 21 if you plan to use it in conjunction with Google Docs.

 

Please note that you must have a Google Account and an EndNote Online account to use the CWYW tool in Google Docs. If you need to create an online account with EndNote 21 click here.

Installing the Google Docs CWYW Extension

To add EndNote Cite While You Write add-on in Google Docs via Marketplace: https://workspace.google.com/marketplace/app/endnote_cite_while_you_write/948545547135

Screenshot of Google Workplace Marketplace website to install EndNote 21 Cite While You Write extension for Google Docs

 

  • Click Install.
  • Review T&Cs and privacy policy and click Continue to proceed.
  • Sign into your Google account and allow Cite While You Write to access.
    Screenshot of Goggle sign in screen
     
  • Open EndNote Cite While You Write Extension – Open link may take a moment to appear, this is a function of Google.
    Screenshot of a blank document in Google Docs highlighting the menu, specifically the Extensions option to see the EndNote Cite While You Write extension option once installed

 

You can also do a search for the Add-on:

  • Open Google Docs.
  • Navigate to Extensions.
  • Click Add-ons and select Get add-on.
    Screenshot of Google Docs where the menu option "Extensions" is shown, then the submenu for "Add-ons" and "Get add-ons."
     
  • Search for: EndNote or EndNote Cite While You Write.
    Google Workspace Markerplace screenshot with search for EndNote Cite While You Write
     
  • Click on the EndNote Cite While You Write option.
  • Click Install.
  • Review T&Cs and privacy policy and click Continue to proceed. 
  • Sign into your Google account and allow Cite While You Write to access.
    Screenshot of Goggle sign in screen
     
  • Open EndNote Cite While You Write Extension – Open link may take a moment to appear, this is a function of Google.
    Screenshot of a blank document in Google Docs highlighting the menu, specifically the Extensions option to see the EndNote Cite While You Write extension option once installed
     

Note: Security alert emails will be sent to the email account associated with Google account; these are standard to notify access was granted to CWYW. Users may review activity and take action.

Important: For customers to log into CWYW in Google Docs, they must have an EndNote 21 web account.

Screenshot of EndNote 21 login screen for Cite While You Write

If you need to create an online account with EndNote 21 click here.

Additional Information on Using the Google Docs Extension

Sharing Behavior:

  1. Multiple users can insert citations at the same time and the user can see the references added by other users but no way to track which references are cited by whom.

    Important: When a user is editing or adding a citation and another user updates the document at the same time, the changes made by the first user in the citation are removed.

Manual Text Edits:

  1. Manual edits to the citations and bibliography are ignored, as it reverts to the original format every time citations are updated.
     
  2. If a user deletes/cuts a citation, and then undoes the action with CTRL-Z, the citation comes back.

    Important: Copying citations and pasting them somewhere else in the document or cutting text and pasting it somewhere else in the document (where a full citation is inside, not just part of one) will break the involved citation, those will no longer be recognized by CWYW add-on, won't appear in the manage citations screen, and won't be formatted by the update citations process.

Note: Currently, Footnote Citation Styles are not available.