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Archival Processing Documentation: Guides & Standards

Guide for UB Special Collections covering accessions, processing, description, and care of collection material.
Last Updated: Apr 24, 2025 12:03 PM

Technical Standards
Encoded Archival Context for Corporate Bodies, Persons, & Families (EAC-CPF)
XML-Schema for the International Standard Archival Authority Record for Corporate Bodies, Persons and Families

Encoded Archival Description (EAD)
XML-Schema for encoding archival description

Other SAA-Approved Technical Standards
Identification & Description Guides for Special Formats
VISUAL RESOURCES (GENERAL)
Cataloging Cultural Objects, chapter 3
VARIOUS
Care, Storage and Handling of Artifacts (Henry Ford Museum)
Controlled Vocabularies & Content Standards
Describing Archives: A Content Standard (DACS)
The official content standard of the U.S. archival community. DACS is implementation-neutral.

Library of Congress Authorities See also LC's linked data service.

The Getty Research Institute vocabularies:
   Art & Architecture Thesaurus (AAT)
   Getty Thesaurus of Geographic Names (TGN)
   Cultural Objects Name Authority (CONA)
   Union List of Artist Names Online (ULAN)
Virtual International Authority File (VIAF)
Archives for Black Lives in Philadelphia (A4BLiP) Anti-Racist Description Resources
A descriptive standard that offers metadata recommendations to address racist, particularly anti-Black, archival description. Maintained by the Archives for Black Lives in Philadelphia (A4BLiP) Anti-Racist Description Working Group and endorsed by the Society of American Archivists.

Homosaurus
An international linked data vocabulary of Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) terms intended to function as a companion to broad subject term vocabularies, such as the Library of Congress Subject Headings.

Metadata Best Practices for Trans and Gender-Diverse Resources
Best practices for the description and classification of trans and gender diverse information resources.

Protocols for Native American Archival Materials
A guide for libraries and archives in engaging in culturally responsive care of Native American archival materials and in providing culturally appropriate service to communities. © First Archivist Circle. Endorsed by the Society of American Archivists.

Editorial Guide for Indigenous Entity Descriptions in SNAC
This editorial guide considers best practices in the field as they apply to the Social Networks and Archival Context (SNAC) but can be adapted for use in creation of entity records, particularly EAC-CPF records, in other platforms. Drafted by Indigenize SNAC (Inverting Colonial Archival Structures: Increasing Discovery and Access for Indigenous Communities through SNAC).

Other SAA-Approved Arrangement & Description Standards