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Archival Processing Documentation: Guides & Resources

Guide for UB Special Collections covering accessions, processing, description, and care of collection material.
Last Updated: Jun 6, 2024 4:13 PM

Technical Standards
Encoded Archival Context for Corporate Bodies, Persons, & Families (EAC-CPF)
XML-Schema for the International Standard Archival Authority Record for Corporate Bodies, Persons and Families

Encoded Archival Description (EAD)
XML-Schema for encoding archival description

Other SAA-Approved Technical Standards
Identification & Description Guides for Special Formats

SAA Audio and Moving Image Section
Archives of American Art's Guidelines for Processing Collections with Audiovisual Material
International Association of Sound and Audiovisual Archives
ICA guide to Audio-Visual and Photographic Archives Management

Guidelines for Archival Description of Notated Music, A Supplement to Describing Archives: A Content Standard

Care and Identification of 19th-Century Photographic Prints, by James M. Reilly
George Eastman Museum Photographic Processes Video Series & Glossary
ICA guide to Audio-Visual and Photographic Archives Management
Library of Congress photographic print processes examples
New York Public Library guide: An Introduction to Photographic Processes
NEDCC guide to 19th and early 20th century photographs
NEDCC short guide to film base photographic materials

Ephemera Society's list of ephemera examples
How to Identify Prints, by Bamber Gascoigne
Tate Modern's online glossary of art terms

American Institute for Conservation Textile Conservation Wiki
George Washington University Textile Museum
Museum Textile Services resources
Museum Textile Services guide: Identifying and Mitigating Insect Infestations
National Park Service: Causes, Detection, And Prevention Of Mold And Mildew On Textiles
National Park Service: Flag Rolling and Storage 

Cataloging Cultural Objects, chapter 3 (Physical Characteristics)

The Henry Ford Museum: Care, Storage and Handling of Artifacts

Writing Guides
Thesauri & Content Standards
Art & Architecture Thesaurus (AAT)
Terms and associated dates, relationships, and other information about concepts related to art, architecture, and other visual cultural heritage. UB Special Collections uses the AAT for format/genre terms in particular.

Describing Archives: A Content Standard (DACS)
The official content standard of the U.S. archival community. DACS is implementation-neutral.

Library of Congress Authorities
Authorities for subjects and names. See also LC's linked data service.

Union List of Artist Names Online (ULAN)
Names, relationships, and biographical information for makers and other people and corporate bodies related to art, architecture, and other material culture. UB Special Collections uses ULAN when a name authority is not available in LCNAF.

Archives for Black Lives in Philadelphia (A4BLiP) Anti-Racist Description Resources
A descriptive standard that offers metadata recommendations to address racist, particularly anti-Black, archival description. Maintained by the Archives for Black Lives in Philadelphia (A4BLiP) Anti-Racist Description Working Group and endorsed by the Society of American Archivists.

An international linked data vocabulary of Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) terms intended to function as a companion to broad subject term vocabularies, such as the Library of Congress Subject Headings.

Metadata Best Practices for Trans and Gender-Diverse Resources
Best practices for the description and classification of trans and gender diverse information resources.

Protocols for Native American Archival Materials
A guide for libraries and archives in engaging in culturally responsive care of Native American archival materials and in providing culturally appropriate service to communities. © First Archivist Circle. Endorsed by the Society of American Archivists.

Editorial Guide for Indigenous Entity Descriptions in SNAC
This editorial guide considers best practices in the field as they apply to the Social Networks and Archival Context (SNAC) but can be adapted for use in creation of entity records, particularly EAC-CPF records, in other platforms. Drafted by Indigenize SNAC (Inverting Colonial Archival Structures: Increasing Discovery and Access for Indigenous Communities through SNAC).

Other SAA-Approved Arrangement & Description Standards